• Event Planning Coordinator - San Antonio, TX / Chicago, IL

    Job Locations US-TX-San Antonio | US-IL-Chicago
    Travel and Events
  • Job Summary

    Wounded Warrior Project’s (WWP) Event Planning Coordinator is responsible for delivering high-quality project results that provide value to the organization; ensures high levels of satisfaction; meets or exceeds project budget objectives; and pursues opportunities for additional costs savings with regards to event planning needs for warriors and staff; develops, negotiates, and implements efficient event and meeting logistics management and policies, including travel, and accommodations. 


    Essential Duties & Responsibilities

    • Support Programs with regards to meeting logistics, including site selection, rate negotiation, catering, and some on-site support at events
    • Work as a team member with registration coordinator and travel coordinator
    • Pay close attention to detail, demonstrating accuracy and efficiency in financial reconciliation (process invoices, reconcile billing with accounting)
    • Prepare statistical reports
    • Allocate time according to budget and checklists
    • Immediately adapt to crisis situations, changing procedures, methods, and processes
    • Facilitate continuous communication between Travel and Events and all other WWP departments
    • Travel and work overtime as needed to attend events and client meetings (may include weekends)
    • Other duties as assigned

    Knowledge, Skills & Abilities

    • Foster strong working relationships with warriors and staff
    • Able to effectively interact with cross-functional teams
    • Must be a team player with a commitment to relationship-building for WWP, both internally and externally
    • Exceptional problem-solving and troubleshooting skills
    • Strong computer skills to include Microsoft Office software
    • Knowledge and experience in registration software such as Cvent
    • Demonstrated ability to self-start and work as part of a team
    • Must demonstrate a high level of professionalism
    • Strong written and verbal communication skills
    • Must be detail oriented
    • Strong customer service skills (phone, in person, e-mail)
    • Must be able to travel, including some weekends
    • Strong multi-tasking and time management skills to include managing concurrent tasks efficiently
    • Ability to prioritize and handle multiple tasks with attention to general details and specifications

    Education & Experience Requirements

    • Bachelor’s degree in event planning, hospitality, communications, or a related field required
    • Three (3) years total professional experience required
    • Six months experience in event planning environment preferred

    Certifications & Licensure

    • NA


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