• Administrative Assistant, Government and Community Relations - Washington, DC

    Job Locations US-DC-Washington
    Position
    P11327
    Category
    Administrative
    Type
    Full-Time/Regular
  • Job Summary

    The Wounded Warrior Project (WWP) Administrative Assistant–Government & Community Relations (GCR) provides executive-level administrative support to GCR leadership and staff, including performing administrative tasks, managing schedules, planning and coordinating meetings and events, coordinating travel arrangements, and assisting with special projects.

    Essential Duties & Responsibilities

    • Provide administrative support to the Government & Community Relations leadership and staff.
    • Organize and maintain advocacy resources for the Legislative Affairs team and the Community Partnerships & Investments team, e.g., managing calendars, documents and files, assisting with project tracking, and supporting the work with partner organizations.
    • Support the Community Partnerships and Investments team by tracking and analyzing grantees and partnerships, preparing mid-year reports, and providing administrative support to assist in accomplishing the strategic investment and partnership strategy.
    • Plan and schedule meetings, appointments, conferences, and teleconferences on behalf of the GCR team. Ensure details are communicated properly to participants, and logistics are effectively planned and accomplished.
    • Serve as first point of contact to guests and visitors, personally or via telephone, welcoming them, answering inquiries, and escorting or directing them to appropriate staff members.
    • Coordinate and oversee special events, e.g., round-table discussions, networking events, luncheons. Attend events and meetings as needed.
    • Collect and analyze data to assist the GCR team in their decision-making and in reporting to leadership the activities and results, for both the Legislative Affairs team and the Community Partnerships & Investments team.
    • Perform basic office duties including answering the telephone, and directing calls, managing correspondence, and organizing, filing, and maintaining documents and records, exercising discretion and confidentiality.
    • Assist with travel planning and arrangements.
    • Coordinate payment of invoices. Maintain budget-related documentation. Compile business expenses and reimbursements and maintain within Concur system.
    • Maintain organization of the executive offices and ensure a professional environment.
    • Support GCR staff by assisting with special projects.
    • Other related duties as assigned.

    Knowledge, Skills & Abilities

    • Demonstrated ability to manage administrative activities for senior level management and staff.
    • Effective organizational and time management skills. Demonstrated ability to effectively manage multiple tasks, assignments, and priorities, and within deadlines.
    • Well-developed interpersonal skills to interact effectively with diverse individuals.
    • Demonstrated ability to manage sensitive matters with diplomacy, empathy, and confidentiality, and build effective working relationships.
    • Demonstrated ability to work effectively in a collaborative team environment.
    • High energy level. Self-starter; willing to take initiative.
    • Demonstrated computer proficiency using Microsoft Office, e.g., Word, Excel, Outlook, PowerPoint.
    • Strong written and verbal communication skills.
    • Demonstrated ability to maintain confidentiality.
    • Ability to travel and work overtime, including weekends as needed.
    • Unequivocal commitment to the highest standards of personal and business ethics and conduct.
    • Mission-driven, guided by core values, and a pleasure to work with.

    Education & Experience Requirements

    • Bachelor’s degree. Equivalent combination of applicable education, training, certification, and experience may be considered in lieu of degree.
    • Four years of experience providing administrative assistance or staff support.
    • Four years of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook.

    Preferences

    • Bachelor’s degree.
    • Four years of experience providing senior management administrative support.
    • Two years of administrative experience with a non-profit organization.
    • One year of experience with Salesforce or customer relations management (CRM) software.

    Certifications & Licensure

    • NA

     

     

     

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