• Facilities Management Coordinator - Jacksonville, FL

    Job Locations US-FL-Jacksonville
    Position
    P11702
    Category
    Facilities
    Type
    Full-Time/Regular
  • Job Summary

    The Wounded Warrior Project (WWP) Facilities Management Coordinator serves as the primary point of contact for the maintenance of the WWP vehicle fleet and off-site storage locations nationally. The Facilities Management Coordinator provides support to the operational management of WWP facilities and Facilities Management team projects.

    Essential Duties & Responsibilities

    • Provide day-to-day oversight of the maintenance of the WWP national vehicle fleet, ensuring vehicles are in safe driving condition at all time.
    • Ensure vehicle registrations, insurance, and toll accounts are maintained current.
    • Oversee the maintenance of WWP off-site storage locations nationally.
    • Monitor the maintenance work order system. Delegate tickets submitted and provide support for requests.
    • Provide day-to-day administrative support for security access control system.
    • Coordinate with building management representatives to address facility issues or requirements.
    • Process and approve monthly invoices for vehicles, off-site storage, and vendor services.
    • Monitor vehicle usage and recommend either procurement or retirement to meet WWP needs.
    • Travel to WWP regional offices to conduct facility inspections.
    • Communicate facility deficiencies, problems, or concerns to appropriate resources and management.
    • Assist with maintaining accurate equipment and furniture asset inventories.
    • Assist with maintaining current, accurate floor plans/seating charts and capacity planning information.
    • Assist with development and monitoring of team’s operating and capital expense budgets.
    • Other related duties as assigned.

    Knowledge, Skills & Abilities

    • Strong customer-service skills. Respond promptly and accurately to requests.
    • Excellent written and verbal communication skills.
    • Strong organizational skills.
    • Demonstrated understanding of project management techniques and tools.
    • Good interpersonal skills. Demonstrated ability to collaborate with internal team members and outside resources to resolve issues. Demonstrated ability to work effectively in a team environment.
    • Ability to travel.
    • Good ability to read and interpret floor plans and detailed construction drawings.
    • Good understanding of the general phases of the construction process.
    • Demonstrated computer proficiency and technical skills using Microsoft Office, e.g., Word, Excel, Outlook, PowerPoint.
    • Basic AutoCAD design and drafting skills.
    • Mission-driven, guided by core values, and a pleasure to work with.

    Education & Experience Requirements

    • Associate degree. Equivalent combination of applicable education, training, certification, or experience may be considered in lieu of degree.
    • One year of experience in facilities management, design, construction, project management, or related field.
    • One year of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook.

    Preferences

    • Bachelor’s degree in business, facilities management, construction, project management, or related field.
    • Three years of experience working in facilities management, design, or construction.
    • Two years of project management experience.
    • One year of basic AutoCAD design and drafting experience.

    Certifications & Licensure

    • Valid state-issued driver’s license

     

     

     

    *ca-er

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