Event Planning Coordinator - Jacksonville, FL

US-FL-Jacksonville
Job ID
10429
Category
Travel and Events
Type
Full-Time/Regular

Job Summary

Wounded Warrior Project’s (WWP) Event Planning Coordinator is responsible for delivering high-quality project results that provide value to the organization; ensures high levels of satisfaction; meets or exceeds project budget objectives; and pursues opportunities for additional costs savings with regards to event planning needs for warriors and staff; develops, negotiates, and implements efficient event and meeting logistics management and policies, including travel, and accommodations. 

 

Essential Duties & Responsibilities

  • Support Programs with regards to meeting logistics, including site selection, rate negotiation, catering, and some on-site support at events
  • Work as a team member with registration coordinator and travel coordinator
  • Pay close attention to detail, demonstrating accuracy and efficiency in financial reconciliation (process invoices, reconcile billing with accounting)
  • Prepare statistical reports
  • Allocate time according to budget and checklists
  • Immediately adapt to crisis situations, changing procedures, methods, and processes
  • Facilitate continuous communication between Travel and Events and all other WWP departments
  • Travel and work overtime as needed to attend events and client meetings (may include weekends)
  • Other duties as assigned

Knowledge, Skills & Abilities

  • Foster strong working relationships with warriors and staff
  • Able to effectively interact with cross-functional teams
  • Must be a team player with a commitment to relationship-building for WWP, both internally and externally
  • Exceptional problem-solving and troubleshooting skills
  • Strong computer skills to include Microsoft Office software
  • Knowledge and experience in registration software such as Cvent
  • Demonstrated ability to self-start and work as part of a team
  • Must demonstrate a high level of professionalism
  • Strong written and verbal communication skills
  • Must be detail oriented
  • Strong customer service skills (phone, in person, e-mail)
  • Must be able to travel, including some weekends
  • Strong multi-tasking and time management skills to include managing concurrent tasks efficiently
  • Ability to prioritize and handle multiple tasks with attention to general details and specifications

Education & Experience Requirements

  • Bachelor’s degree in event planning, hospitality, communications, or a related field required
  • Three (3) years total professional experience required
  • Six months experience in event planning environment preferred

Certifications & Licensure

  • NA

 

 

 

*ca

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Not ready to apply? Connect with us for general consideration.